Remote Teams: Effective Collaboration and how to Streamline Communications

Remote Teams: Effective Collaboration and how to Streamline Communications

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International teams, remote teams and virtual teams are the same now: a group of individuals developing projects and building new organizations, working and residing in different places of the world.

What remote teams are focusing on now are creative collaboration and communication between its members. Effectiveness comes right after, often by itself.

There are different ways remote teams can work together to be productive and happy. Communications is the bridge connecting everyone.

Considering the many ways we have to interact today and the available platforms to do so, communication protocols are becoming necessary to address confusion as to which channels are right for which tasks.

>>>> Some of the biggest challenges that remote teams face today on their path towards collaboration and effective communication are:

  1. Email overload.
    Evidently related to communications overload. The economy of attention does a good job at explaining a portion of this.
    Quick fix hint? Switch platforms, don’t use email, decentralize the information you share. By doing so, you’ll leave emails for truly important messages, addressed to the right people.

  1. Ineffective technology.
    That is, the platforms we need to do what we must, and the conversations we must have to know our team’s needs. The lack of the right software or technology is the primary challenge of working on virtual projects.
    Quick fix hint? Understanding the differences in human interactions is necessary to ensure that appropriate technologies are employed to meet interaction needs.
    Social project management, such as the use of video or project collaboration tools, engage team members and can help streamline communication plus overcome common obstacles for remote teams. Video is also perfect for our daily check-ins.

  1. Task Mismanagement.
    One of the biggest obstacles for any modern team member: the need to handle an exceptionally heavy workload.
    Quick fix hint? Streamlining workflow in, in a way as effective as possible.

>>> Collaborative software.

Collaborative software or groupware is an application software designed to help people involved in a common task to achieve goals. A collaborative working environment supports people in both their individual and cooperative work, irrespective of their geographical location.

Here are 6 ways collaboration software can support your team’s workflow.

  1. Improved Communication.
    Realizing how much time and focus is wasted when traditional communication vehicles like emails are relied upon to get tasks done on the same day. Replying to different email threads, or reading through threads that don’t concern a team member are the easiest distractors. Consider moving from email to a collaborative communication tool like Slack, or a collaborative project management platform, like Trello.

  2. Better Remote Working Possibilities.
    The need for an organization to work out of a central office is dissipating quickly. What matters now is handling obstacles like scheduling meetings in different time zones. Social business software makes remote working a simple, cohesive experience that requires very little in the way of training. An easy example: calendars.

  3. Familiar User Experience.
    Learning to use new software can take time, but social business software operates in a similar fashion to popular social media networks. Anyone who has utilized them will be familiar with the user experience commonly associated with collaboration software, making it easier to get used to their new workflow.

  4. Enhance Collaboration.
    Great ideas (sensemaking of complex issues, detecting areas of opportunity) typically result from team members collaborating in an effective manner. Social business software can enhance this collaboration, resulting in cross-connections that can mean faster access to better solutions.

  5. Fast, Simple Content Creation.
    With inbound marketing still being one of the most popular ways to develop a brand’s web presence forward, access to a simple, effective content creation platform is an opportunity to explore as a team. Collaboration software not only allows users to create content for internal use, but it can be developed for the rest of the world in the form of blog posts and articles.

  6. Flexibility.
    One of the biggest complaints commonly associated with adopting a new type of software is that it doesn’t fit the scope of the organization. Because social business software is so flexible, it can be tweaked to better suit the needs of the entire team.